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​​​​​​​​​​​​​​​​Top 5 HR Software in Malaysia for 2025 (HR, Payroll, HRM, HRIS & HRMS)


If you're running a business in Malaysia, choosing the right HR software in 2025 is critical. From payroll and leave to HRM and compliance, a modern solution can save you time and reduce errors—while keeping employees happy.

In this blog, we review the top 5 HR software in Malaysia, trusted by SMEs and growing teams. Whether you’re looking for an all-in-one HRMS or a simple payroll tool, this list will help you make an informed choice.

🚀 Why HR Software Matters in 2025

Manual HR processes are outdated. A good HRIS system should:

  • Automate payroll with EPF, SOCSO, EIS, and PCB

  • Track leave and attendance in real time
  • Provide employee self-service access
  • Ensure PDPA-compliant data handling
  • Offer insights through HR dashboards


🏆 Top 5 HR Software in Malaysia (2025)

1. ByteHR


Best for: SMEs looking for a complete HR & payroll solution with local support

ByteHR offers a powerful and user-friendly platform built specifically for Southeast Asia. It combines payroll, HRM, leave, attendance, and more—all in one seamless experience.

Key features:

  • Fully automated payroll with EPF, SOCSO, EIS, PCB

  • Real-time attendance with AI powered eCheck-in

  • Beautifully designed employee app for leaves, claims, OT and more.

  • Visual HR and payroll dashboards for admins, managers and employees.

  • Detailed reporting and approvals.

  • Localised customer support including on-site training and payroll standby to ensure users are both comfortable and satisfied with the system.

✅ ByteHR has a 4.9★ rating on Google Business—real reviews from happy customers.


2. PayrollPanda


Best for: Small teams that want simple payroll automation

Payroll Panda is well-known for its focus on payroll compliance. It’s ideal for founders who want an easy way to manage salary, deductions, and payslips.

Key features:

  • Auto-calculation of statutory deductions

  • LHDN and payslip-ready reports

  • Leave tracking and approvals


3. Kakitangan


Best for: Teams that want flexible, modular HR tools

Kakitangan offers separate modules for payroll, leave, claims, and attendance—letting you pick what you need. It’s a solid option for businesses that want more control.

Key features:

  • Cloud-based HRIS with payroll
  • Employee claims and benefits

  • Integrations with accounting platforms


4. Swingvy


Best for: Companies focused on great UI and mobile-first HR

Swingvy stands out for its modern design and bundled HR and benefits platform. It’s popular with tech-savvy teams who want more than just payroll.

Key features:​

  • HR + payroll + benefits in one place

  • Digital claims and document storage

  • User-friendly design and mobile access


5. HR.my


Best for: Micro businesses on a tight budget

HR.my is a free cloud-based HRMS supported by its user community. While basic, it gets the job done for small teams that want payroll and leave management at no cost.

Key features:

  • Zero subscription fee
  • Attendance, leave, and payroll

  • Multi-language support


🧩 How to Choose the Right HR Software

✅ Local payroll compliance – Make sure the system supports EPF, SOCSO, EIS, and PCB correctly.

✅ Localized customer support – Quick access to real people who understand Malaysian HR issues.

✅ PDPA compliance – Your employee data must be securely stored and privacy-protected.

✅ User-friendly interface – The system should be easy to use for HR admins and employees alike.

✅ Scalability – Choose a system that can grow with your team and support multiple branches or countries.

✅ Real customer reviews – Check Google Business ratings (e.g., ByteHR has a 4.9★) to see what real users think.


📌 Final Thoughts

Choosing the right HR software in Malaysia can transform how you manage people, payroll, and compliance. From full HRM platforms to lightweight payroll tools, 2025 brings strong options.

✅ ByteHR stands out for its local support, modern UI, and trusted reliability.

✅ Other tools like PayrollPanda, Kakitangan, and Swingvy offer flexibility depending on your business needs.

Whichever you choose, make sure it fits your team—not just today, but as you grow.



Vijay Ananth
About the author
Vijay Ananth is a seasoned entrepreneur and HR Tech specialist with over 17 years of industry experience. He is the founder and CEO of ByteHR, a SAAS HR Tech business based in Southeast Asia, which he has been running for the past eight years.